Back Office Executive

Responsibilities and Duties : Assist and support administrative staff in their day to day operations. Assist and coordinate with sales and marketing teams. Conduct marketing research, document and report to the marketing department. Support sales staff in handling and documenting customer accounts. Perform competitor product analysis and prepare reports. Prepare and reconcile customer balances. Correct discrepancies in customer account balances. Assist inventory controlling staff in maintaining inventory records. Assist front office staff in maintaining the office premises clean and neat. Assist front office in preparing, scheduling and organizing meetings, events and appointments.

Questions being asked in the interview :

1. Tell me about yourself.
Start with the present and tell why you are well qualified for the position. Remember that the key to all successful interviewing is to match your qualifications to what the interviewer is looking for. In other words you must sell what the buyer is buying. This is the single most important strategy in job hunting.

2. Where do you see yourself five years from now?
Reassure your interviewer that you’re looking to make a long-term commitment…that this position entails exactly what you’re looking to do and what you do extremely well. As for your future, you believe that if you perform each job at hand with excellence, future opportunities will take care of themselves. Example: “I am definitely interested in making a long-term commitment to my next position. Judging by what you’ve told me about this position, it’s exactly what I’m looking for and what I am very well qualified to do. In terms of my future career path, I’m confident that if I do my work with excellence, opportunities will inevitable open up for me. It’s always been that way in my career, and I’m confident I’ll have similar opportunities here.”

3. Tell me about your dream job ?
Stay away from a specific job. You cannot win. If you say the job you are contending for is it, you strain credibility. If you say another job is it, you plant the suspicion that you will be dissatisfied with this position if hired. The best is to stay genetic and say something like A job where I love the work, like the people, can contribute and cannot wait to get to work.

4. How long would you expect to work for us if hired?
Specifics here are not good. Something like this should work I would like it to be a long time. Or As long as we both feel I am doing a good job.

5. Why do you want to work for this organization?
This may take some thought and certainly, should be based on the research you have done on the organization. Sincerity is extremely important here and will easily be sensed. Relate it to your long term career goals.

6. What is your Expected Salary?
A loaded question. A nasty little game that you will probably lose if you answer first. So, do not answer it. Instead, say something like, That is a tough question. Can you tell me the range for this position? In most cases, the interviewer, taken off guard, will tell you. If not, say that it can depend on the details of the job. Then give a wide range.

7. What experience do you have in this field?
Speak about specifics that relate to the position you are applying for. If you do not have specific experience, get as close as you can.